1. Be ready with the following information:
    • Routing Number
    • Account Number
  2. Employees navigate to HR & Payroll > Employees > Employee Payroll File > Payroll Setup > Direct Deposit to add or edit their own direct deposit account(s).
    🗎 NOTE: Any applicable Pending Setup shows on this page as well. 
  3. Select an existing bank account or select Add Account.
  4. Select one of the following from the Account Type dropdown menu:
    • Checking
    • Savings
  5. Enter the nine-digit American Banker's Association (ABA) Transit Routing Number in the Routing Number field, without dashes or spaces.
    • Find the Routing Number by looking at the first set of numbers at the bottom of a check. The account number is the second set of numbers in the same area.
    • Employees should provide the Routing Number listed on a check, not a deposit slip. Deposit slip routing numbers are almost always for internal use within the bank.
    • If the bank name does not populate, then use the routing number to search the website for the Federal Reserve. If listed there, then the bank is a valid institution.
  6. Enter the account number in the Account Number field (17 character limit).
    • If an incorrect character is in the Account Number field, the system prompts the user with a message stating Account Number cannot contain the character.
    • Although rare, some Bank Account Numbers may contain letters or dashes within the Account Number.
  7. Complete the following if this is not the main account:
    • Enable the Additional Deposit Account checkbox.
      • Select if the amount should be a Flat amount or a Percent from the Amount Type dropdown menu.
      • Choosing a Percent type and entering 100% results in no additional money going into any other Additional Account(s).
    • Based on the type just chosen, enter the amount the account should receive in the Amount field.
      🛠 EXAMPLE: A user chose the Percent type and enters 30 into the Amount field so that 30% of the pay goes into this account.
    • Select the radio button next to an additional account and use the arrow icons above that account to change the order in which money deposits into an additional account.
    • Ensure that at least one account is present as the Main account.
      • The Main account is where all funds not allocated to an additional account remain.
      • Navigate HR & Payroll > Employees > Employee Payroll File > Payroll Setup > Direct Deposit  
        • Select Edit Setup
        • Select ellipses under the Actions column  
        • Select Use Account for Remaining Balance for the main account and remove the possibility of receiving a paper check.
      • This ensures deposits allocate correctly and no potential live checks generate.
  8. Select Save.
    • The entered amount deposits into each additional account listed.
    • The net check deposits into the main account.
  9. Select Delete to remove an unneeded account.

 💡 ADDITIONAL INFORMATION:

  • Editing an existing Direct Deposit account is no longer possible. Users must delete the existing account and re-add.
  • When a company deletes a Direct Deposit account with activity in the current year, that account still appears on the user's pay stub, Current Check page, and Check History page until the new year.
  • There is a Spanish version of this document available here.