Time Card Approvals Page

1. Navigate to Time & Labor > Employees > Time Card Approvals. The date range defaults to the current pay period, unless changed the last time a user logged in.
2. Select Filters to view Time Cards by different:
   • Payroll Policy date ranges, employee groups or salary types.
   • Users with a specific range of total hours, by approval status, employee status, or cost centers.
   • The Cost Centers filter uses the employee's default assigned Cost Centers, not the cost centers assigned to an employee's shift.
3. Apply Filters to change the list of employees below. 
4. Type a name into the Save search as... box and select Save to save a filter.
5. Select the < symbol to view Time Card totals for the previous pay period.
6. Select any column header to sort from least to greatest or greatest to least.
   • The system grays out Approve for Time Cards containing closed period dates. If the company has multiple pay frequencies, it may be necessary to update the Payroll Policy Employee Filter to match the Payroll Policy Duration drop down to exclude closed period dates from their Time Card before approving.
7. Select the box in the Approve header to approve all Time Cards listed on the page.
8. Select the box in the Approve column for individual employee rows to approve individual employee's Time Cards.
9. Select Save.
   

💡 ADDITIONAL INFORMATION:

• The hours listed under the Non Work column are Regular pay type hours. Even if the pay type contains the word "work" in its description, the system sees it as a non-work pay type and lists the hours under the Non Work column. Overtime pay types are under the OT1 or OT2 column.

Employee Time Card

⚠ CAUTION: Companies must approve Pay Adjustments in the period to translate an overall approval to the Time Card Approvals page. Users can approve Pay Adjustments by selecting the Adjustments tab at the bottom of the Time Card and selecting the Approve All option.

1. Navigate to Time & Labor > Employees > Employee Time Card.
2. Select the box to the left of the Date Header to select all days with time to approve.
3. Select the box to the left of individual days to select only specific days to approve.
4. Save the approval.
   

💡 ADDITIONAL INFORMATION: If the Time Cards grays out approvals directly, then the Employee Application Settings has Shift Based Approvals enabled. If this is the case, the company must give access to Time Card Approvals.

Group Time Cards Page

1. Navigate to Time & Labor > Employees > Group Time Card.
2. Select the Approve All header box to select all Time Cards listed on the page. Users can also follow these steps to unapprove all Time Cards as well.
3. Select the box in the Approve All column to select individual employee Time Cards only.
4. Select Save.
   

Mobile Application

1. Log In to the Paylocity Mobile App.
2. Access Time Card Tasks.
3. Select the employee's name from the list.
4. Tap applicable field to adjust.
5. Input the correct information.
6. Enter relevant notes in the Request Comment field. Supervisors can apply a comment up to 2000 characters in the text box
7. Select Approve or Deny.